Photocopier Rental & Leasing
If you are considering renting a photocopier, the following guide will explain the different factors that might affect what you get from your model, and how much you pay on average for small, medium and large volume machines.
Photocopier?Your business can save money by renting a photocopier today
Whether you are looking to lease a photocopier for the short-term or the long-term, you can be sure that it will be a money-saving investment.
By renting a copier from a third party, you not only avoid the often large upfront costs of buying a new machine, but you can also avoid other costs such as maintenance and resource fees.
The most common reason a business will hire a photocopier is for the flexibility.
Rental contracts can range from a few days to three years, so you’ll always be able to get hold of a machine for as long as you need it.
Renting vs Leasing: which is right for you?
For many businesses, buying a photocopier is a huge expense. In fact, many businesses aren’t even aware that hiring or leasing a copier is a legitimate option, let alone a money-saving one!
Thanks to the list above, you probably now know when you might need a photocopier. But should you lease one or rent one?
- Renting a copier for a monthly fee allows a company to use a more advanced machine that might otherwise be out of their price range.
- Rentals are more flexible than leasing and are usually paid on a rolling, month-to-month basis. This means you won’t be locked into long term contracts.
- Typically contracts are easy to cancel, so long as you provide 30 days notice up beforehand.
- Renting a photocopier allows you to upgrade or downgrade your machine as and when you need to. This means you can jump up to a bigger machine if business is busy, downsize if it’s quiet, or even upgrade just to get the latest machine!
- Photocopier rental contracts cover both service and supplies – which means no unexpected costs down the line.
- Monthly rental fees are generally higher than leasing fees due to the shorter, more flexible contractual agreements in place.
- Renting a photocopier for a long time might eventually prove more expensive than buying the same model outright.
- Leasing a photocopier allows a company to secure a high-end MFP for fixed monthly payments that cover a set period (12-64 months).
- Monthly leasing fees tend to be lower than monthly rental fees.
- Leasing payment schemes are 100% tax deductible, which helps you to manage cash flow and funds.
- Lease payments can be deducted from taxable profits if your company pays corporation tax, and can be reclaimed on a ‘by payment’ basis.
- When your lease contract comes to an end, you’ll be offered the option of purchasing the photocopier at its current Fair Market Value (FMV).
- Leasing contracts tend to be much longer and much more rigid than rental agreements. You should expect to sign a minimum 3-year contract when leasing.
- You’ll almost definitely be charged a fee if you want to upgrade/downsize your photocopier, or end your contract early.
- Should your company close down, you’ll still need to pay off the photocopier lease payments until the contract is completed.
What service can you expect when renting or leasing?
We work with the UK’s top suppliers to offer you not only the best deals around, but the best service too.
When renting or leasing a photocopier from one of our partner suppliers, you can expect the following top notch service:
- Savings of up to 30% on already market-competitive rental + leasing prices.
- Quick delivery and installation, so you can start boosting productivity sooner.
- Inclusive service and maintenance, which reduces costs and worries.
- Professional setup and equipment training by qualified individuals.
- A bespoke rental/leasing deal tailored to your business and unique situation.
Types of Photocopier Rental
Photocopier rental schemes in the UK are based on the volume of photocopying that your business requires, as well as any additional features you may need from your machine.
Rental photocopiers are usually classed as low, medium, or high volume.
In order to get the best deal for your office needs, you should first determine what volume of photocopying you will require each month.
Most rental companies will discuss the needs of your business before you make a decision to ensure that you get the best option.